Maldon U3A
Maldon U3A
Maldon U3A
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2020 AGM

Notice is hereby given that the twenty second Annual General Meeting of Maldon & District U3A will be held on Monday 21st September 2020 at 2:00pm by using virtual, digital, telephone and postal means (Virtual means using Zoom, digital means using email, for those members without computers, then post and/or telephone will be used).

Any items that you wish to be included on the Agenda must be notified to the Business Secretary by no later than Thursday 28th August 2020.

The decision to go ahead with the AGM has been taken, following Charity Commission guidelines, to allow us to complete the Annual Return on time and ensure that our U3A is ready to go ahead with all activities as soon as we are able to do so.

A voting form will be sent to all members by September 1st together with all supporting documentation. The voting form MUST be returned to the address shown on the form by NO LATER than the 14th September 2020. On this form you will be asked if you will be attending the AGM by Zoom.

Members without email can vote by phone if necessary, however voting online or by post is preferable as votes received can then be stored in case of future scrutiny.

Eligibility for Office and to vote – All fully paid-up members for the year 2020/2021 are eligible to stand for Committee, and to vote; except under the terms of our Constitution, where only one member from any one household shall serve on the Committee at one time.

Judith Johnston
Business Secretary


Voting Form

This on-line form will be available when the documentation has been sent to members.

This form must be completed by each member before 7th September 2020

Use the 'Tab' key to go to the next field. Do NOT press the 'Enter' key as this will try to send the form prematurely.

Forename:

Surname:

Membership card number: (4 digits)

 YESNO
Minutes of the AGM held on 21st June 2019 – APPROVE
Annual Report 2020 – APPROVE
Chairman’s Report 2020 - APPROVE
Treasurers Report and Accounts 2020 – APPROVE
Appointment of Lambert and Chapman as Independent Examiners for 2021 - AGREE
Annual Subscription for the year 2021 – 2022 to remain at £20.00 per person for 12 months - AGREE
(Membership Year, to run from 1st September 2021 to 31st August 2022.)
Election of Geoff Cory as Treasurer (for 3 years) – AGREE
Election of Carol Bates as Business Secretary (for 3 years) – AGREE
(Both the above have been proposed as required by our Constitution)
Election of Veronica Smith to the committee (for 3 years) - AGREE
Election of Anthony Groves to the committee (for 3 years) - AGREE
Election of Alec Fraser to the committee (for 1 year) - AGREE
Election of Andrew Simmonds to the committee (for 1 year) - AGREE
(All the above have been proposed as required by our Constitution)
I will be attending the AGM by Zoom


If attending the AGM by Zoom, my email address is:
You will then be sent the meeting ID and Password by email.
The meeting start time is 2:00PM

Your votes will be sent to the Membership Secretary for validation and counting.

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